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Administrative Assistant (m/f/x)

Permanent Hires, full-time
Munich, Germany

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The Role

We are looking for a positive, proactive and approachable Administrative Assistant (m/f/x) to provide departmental support to our CFO & COO as well as to our CEO’s Executive Assistant. If you have a love for learning, enjoy working with a fun and vibrant team, and meet the key qualifications, this position could be a great fit for you. Tasks will vary, depending on working style and the existing workload. The duties described below make up a typical, but not necessarily complete, list. For sure your responsibilities will include a wide range of administrative tasks, including the following.

Your Responsibilities

  • Heavy & complex calendar management: Coordination of multiple calendars with an understanding of business priorities to offer alternatives, trade-offs and consideration of the most efficient use of time

  • General administrative support including research, organization and booking of business travel, expense reports, and internal events (caterings, team offsites etc.)

  • Back-up support for other members of the administrative team when needed (e.g. vacation replacement)

Your Profile

  • 3+ years of administrative support with extensive calendar management experience in a fast-paced environment

  • Ability to manage time, prioritize multiple assignments, and work within deadlines while paying attention to detail

  • Ability to smoothly adapt to changing circumstances & priorities and show flexibility when needed

  • Trustworthiness and discretion regarding sensitive/confidential information

  • Strong written and verbal communication skills (will be communicating with executives), paired with a team-player mentality

  • Mastery of Google Suite Apps (Gmail, Google Calendar, Google Docs, Google Sheets)

  • Excellent written and verbal communication skills in both German and English

Don't Apply If

  • You are not a calendar management pro

  • You hate multitasking

  • You get confused by changing priorities

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About us

At KONUX, we are empowering the rail industry by building the best possible predictive analytics solutions for our customers. We strive to help industrial companies improve their maintenance and performance decision making in a data-driven world. A career at KONUX is for those who want to be at the forefront of analytics, working to make notable improvements to train reliability which affects hundreds of commuters every day. Our culture prioritizes the customer first, and all employees are expected and empowered to take ownership of their daily responsibilities. If this sounds like the type of environment you thrive in, then we want to hear from you!

What we offer:

  • The opportunity to play a decisive role in shaping a company during its pivotal growth stage alongside a diverse, multinational team
  • A competitive salary with equity (all permanent KONUX employees have equity!)
  • 3600€ personal development budget annually so that you can hone your craft
  • 27 paid vacation days/year from your first day, +1 per year with KONUX (up to 30)
  • Regular team events, including quarterly all-team getaways, after-hours dinner parties, and networking events
  • Flexible working conditions with opportunities for home office
  • Subsidized gym membership
  • A big kitchen with a fully-stocked breakfast bar and professional-grade espresso machine
  • Comfortable and modern offices in beautiful Munich, Germany and Cluj, Romania
  • Relocation support

Equal opportunity

At KONUX, we focus on results. We believe that a diverse team achieves better results faster. So here’s the deal: You bring in your very own perspective. We promise to judge your qualifications and performance, not your age, sex, religion, skin color, gender identity, family status or disability.

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